BY-LAWS
PURPOSE: To promote and organize sports and recreational activities for residents in the Town of Bow, New Hampshire.
ARTICLE I - NAME
Section I: The name of the organization shall be the Bow Athletic Club ("BAC") and has been duly registered and incorporated with the State of New Hampshire as a nonprofit organization.
ARTICLE II - MEMBERSHIP
Section I: Any parent or legal guardian of a child registered in a BAC activity shall be considered a member of the BAC until the end of that calendar year during which the activity takes place.
Section II: Any legal resident of the town of Bow who wishes to be an active member of the BAC shall be so admitted, notwithstanding Article II Section I, upon verbal or written petition to the Secretary and payment to the Treasurer of $5.00 annual dues. Such a membership may be renewed annually upon of $5.00 annual dues.
Section III: Any individual membership may be terminated by a two-thirds vote of the Board of Directors for conduct detrimental to the purpose and best interest of the Club.
Section IV: Any member in good standing will have the right to vote at the annual meeting of the membership.
ARTICLE III - MANAGEMENT
Section I: The management of this association shall be conducted through its Board of Directors and such officers and committees as they shall appoint.
ARTICLE IV - BOARD OF DIRECTORS
Section I: The Board of directors shall consist of not less than ten or more than sixteen directors elected by the members at the annual meeting of the membership for a two-year term, 6-8 of whom will be elected on odd years and the rest on even years.
Section II: A majority of the members of the Board of Directors shall constitute a quorum for transaction of Club business.
Section III: Vacancies. In case vacancies occur on the Board of Directors by reason of death, resignation of otherwise, the remaining directors may at their option by two-thirds vote elect a successor or successors for the unexpired term or terms.
Section IV: Meetings. At least 8 monthly meetings of the Board of Directors shall be held each year at such time and place as may be specified by resolution of the Board of Directors.
Section V: The Board of Directors shall hold its regular annual meeting following the time and place of the annual meeting of the membership.
Section VI: At the request of the President or any three directors the Secretary shall call a special meeting of the Board of Directors.
Section VII: The Board of Directors shall require any committees appointed by them to submit budgets for approval prior to the expenditure of any funds. The Board of Directors shall make any committee aware that the Bow Athletic Club will be responsible for only approved expenditures.
ARTICLE V - DUTIES OF OFFICERS
Section I: The officers of the Club shall be: President, Vice-President, Treasurer, Deputy-Treasurer and Secretary. No two offices may be held by the same person.
Section II: The board officers will be appointed at the January meeting by a majority vote of those board members present. Vacancies occurring between such elections may be filled for the unexpired term by two-thirds vote of the Board of Directors at any board meeting. Any officer may be removed from office by the affirmative vote of two-thirds vote of the Board of Directors.
Section III: All officers shall take office immediately upon election and hold office for one year or until their successors shall have been elected or appointed.
Section IV: The President shall preside at all meetings of the Club and of the Board of Directors, shall appoint such committees as authorized by the Board of Directors, shall be a member ex-officio of all committees and shall carry on those other responsibilities assigned to him by the Bylaws and the Board of Directors.
Section V: The Vice President, during the absence or temporary incapacity of the President shall perform the duties and have the powers of the President.
Section VI: The Secretary keeps all the Club’s records, including minutes of meetings, rosters of members, lists of committees and their members, shall send out notices of regular or special Club meetings at least seven days prior to the meetings, receive petitions for membership and shall discharge all of the usual secretarial functions of the office required by the Bylaws or the Board of Directors.
Section VII: The Treasurer shall keep the accounts of the Club and have charge of its funds, including the collection of any dues. All the Club’s funds shall be kept in a bank approved by the Board of Directors and in the name of the Club, subject to withdrawal by checks signed by the Treasurer, Deputy Treasurer or President and approved by the Board of Directors. The Treasurer shall disburse the funds of the Club under the direction of the Board of Directors. A Treasurer’s Report shall be prepared for each regularly scheduled meeting. An annual financial report shall be prepared by the Treasurer and shall be presented to the Board of Directors no later than the third regularly scheduled meeting each year. The Deputy Treasurer shall assist the Treasurer in the performance of his or her duties.
Section VIII: All officers shall have such other powers and duties as required by law.
ARTICLE VI - FISCAL YEAR
Section I: The fiscal year of the Club shall commence on January 1st to the 31st day in December.
ARTICLE VII - MEETINGS
Section I: The annual meeting of members of the Club shall be held in December at a time and place designated by the Board of Directors.
Section II: Members shall have the right to attend the meetings of the Board of Directors at all times and may voice their opinions but may not vote.
Section III: Notices of the time and place of the annual meeting of the members and all other meetings of the general membership shall be made available to the membership by the Secretary at least seven (7) days prior to the meeting. Posting to the club's Internet site and publication in The Bow Times in advance of the meeting shall be deemed appropriate notice.
Section IV: Special meetings of the Club may be called at the request of the President or by written request to the Secretary by any three members of the Board of Directors.
Section V: The majority of voting members present at the annual meeting shall constitute a quorum.
ARTICLE VIII - NOMINATION PROCEDURE
Section I: A nomination committee shall consist of three board members. This committee shall be appointed by the President and confirmed by the Board of Directors at its October board meeting.
Section II: The nomination committee shall, at the November Meeting, place in nomination candidates for the Board of Directors. Any vacancy occurring on the board subsequent to the election shall be filled in accordance with Article IV, Section III of the Bylaws. Further nomination at the November meeting may be made from the floor, provided the so proposed member meets the conditions of the By-Laws.
ARTICLE IX - AWARDS and FUND REQUESTS
Section I: Club funds will not be used for participation awards, other than certificates. This does not preclude donated awards secured with other than Club funds.
Section II: Special awards. Special awards, including the "Wheeler Award" may be given for outstanding service to the Club or community or general program of the Club. Expenditures for these awards shall be budgeted and approved by the Board of Directors prior to expenditure as in Article IV, Section VII, of these Bylaws, but these awards will not be given for participation in sports.
Section III Request for Club sponsorship or awards in the amount of $100.00 or greater must be in writing and may be supported by an appearance by the requestor to any meeting of the Board of Directors. A vote by the Board regarding the request will be made no earlier than the next regular-scheduled meeting of the Board following the receipt of the written request, unless by a vote of two-thirds or more of the total Board it is decided to take immediate action on the request.
ARTICLE X - AMENDMENTS
Section I: These Bylaws may be amended at the annual meeting of the members by a two-thirds vote of the members present.
Amended March, 2006